To be eligible for inclusion in the Truck Week program, hosted events must:

• Support one or more of the three core themes:
  • People – celebrating the workforce, skills, diversity and community.
  • Safety – promoting safe work, safe vehicles, or safe roads.
  • Innovation – showcasing new ideas, technology or solutions.
• Be organised and delivered by a bona fide business, depot, workshop, school, community group or industry association involved in, or connected to, the heavy vehicle sector.
• Comply with all relevant laws, safety requirements and public-liability responsibilities applicable to the host organisation.

Not Eligible

Events will not be approved if they are:

• Primarily partisan political events or activities that promote a particular party or political campaign.
• Activities that pose undue safety, security, or reputational risk (at HVIA’s discretion).
• Product-specific sales events, launches, or demonstrations intended primarily for commercial promotion.
• Events featuring exclusive commercial sponsorship or branding that conflicts with HVIA partners or Truck Week’s neutral positioning.

Step 1: Submit Event Proposal

Hosts must register their event using the official Truck Week website form.
Required information includes:

• Event name
• Location (venue and suburb/state)
• Description of activities
• Expected audience
• Theme alignment
• Contact details for the organiser

Step 2: Theme Alignment Check

HVIA staff will confirm that the proposed event clearly meets the eligibility requirements.

Step 3: Risk & Reputation Review

HVIA conducts a light-touch review assessing:

• Basic safety considerations
• Accessibility and inclusivity
• Brand and logo usage intentions
• Potential reputational risks to the Truck Week program, industry, or HVIA

Step 4: Approval

Once approved:

• Your event will be listed on the official Truck Week calendar and national map.
• You may access Truck Week branding assets, guidelines and promotional toolkits.
• HVIA may amplify eligible events through communications channels (news, social, email), at its discretion.

If the event is declined, HVIA will notify the organiser with a brief explanation.

Approved hosts agree to:

• Use Truck Week logos, templates and other brand assets only in accordance with the supplied Brand & Style Guidelines.
• Not modify Truck Week or HVIA branding other than as permitted by the assets provided.
• Avoid representing the event as being officially run or sponsored by HVIA unless this has been explicitly agreed in writing.
• Remove or correct any branding misuse upon request.

HVIA reserves the right to withdraw approval or remove an event from public listings if branding is misused or if the event changes in a way that breaches eligibility criteria.

• All legal, safety and risk-management responsibilities rest with the event host.
• Hosts must ensure their venue and activities comply with workplace health and safety requirements and any local regulations.
• HVIA does not assume operational responsibility for any participating events.

By registering an event, the host agrees that:

• HVIA may contact them regarding their event and Truck Week program updates.
• Event details (excluding personal contact info) may be published on the Truck Week website and associated promotional channels.
• Personal information is handled in accordance with HVIA’s Privacy Policy.

HVIA may:

• Decline or remove events at its sole discretion.
• Update these Terms & Conditions at any time.
• Request clarification or adjustments to ensure suitability for the program.

By submitting a registration, the event host acknowledges that they have read, understood, and agree to these Terms & Conditions for participation in Truck Week 2026.